Best Email Hosting Services
Opening an email account is easy – log in to an ISP, register with Google, buy a web hosting account – but free and standard packages do not always deliver the quality professional users need.
E-mail hosting packages are an easy way to get a more efficient and reliable service. What exactly is included depends on the provider. However, you might get support for larger attachments (up to 50MB), 50GB or more of storage space for your inbox, online storage for easy file sharing, and bundled applications like Microsoft Office Online, Exchange, and Active Directory for business users – all the way not to mention 24/7 support when things go wrong.
Your email address works with a custom domain ([email protected]) and is usually easy to set up. You can use an email hosting plan to effectively replace your web host's service, or you can try one without having any hosting at all.
With quality services priced under $ 1 per month and users and free trials, it's easy for anyone to explore the email hosting market. Whether you're looking for a single account or covering your entire business, keep reading for five great vendors you might want to check first.
The best e-mail hosting services from 2019 are:
1. Bluehost Trustedreviews exclusive email hosting
This is exclusive to Trustedreviews. You will not find it anywhere else
Very very affordable
Very easy to install
Large limit of 50 MB for file attachments
You need to be familiar with a control panel
If you are a small business with a small workforce and you do not want to spend hundreds of dollars on e-mail accounts, you should consider doing so. Obsessed by EIG Bluehost is an exclusive business e-mail package for Trustedreviews readers unlimited e-mail accounts and e-mail storage for only $ 2.95 on a three-year payment; that's only $ 106.20 for the term. Is it really unlimited?
What is the catch then? Although you get POP3 and IMAP4 support around the clock, this is more of a barebone solution. You can choose between three webmail applications (the equivalent of Outlook.com or Gmail.com). Horde, Roundcube or Squirrelmail.
Of course, you can configure an e-mail client such as Mail for Windows 10 or Mozilla Thunderbird to read your e-mail offline. Creating a new email address is child's play thanks to a simple user interface.
2. Rackspace email hosting
Offers something for everyone – even for the most demanding users
Well specified plans
High quality technical support
Not the cheapest service
Texas-based cloud computing giant Rackspace offers a wealth of hosted, business-focused e-mail products for all user levels.
Even the lower-end Basic rate is well-specified with 25 GB mailboxes, spam and virus filters, and is accessible via Outlook, Webmail, or for mobile users. Mailboxes cost $ 2.99 per month, with at least four per order required. However, there are no long-term contracts, only monthly bills that you can cancel at any time.
The Next-Step-Up Plus account offers 30GB of cloud storage, ActiveSync support, Office-compatible apps, and Instant Messaging for $ 3.99 per month, which is also better value for money most others.
An extended Plus account adds unlimited storage via archiving. This may be handy if you think a 25 GB inbox is too small, but we're not sure it's worth the $ 6.99 price.
More demanding users can view the Rackspace Hosted Exchange 2016 plans. Specifications include 100 GB inboxes and support for 50 MB attachments. The starting price is $ 10.99 per box and month.
There are cheaper services, but quality also matters, and Rackspace is better than most. All plans include a 100% availability guarantee and world-class 24×7 support via chat, ticket or phone to quickly resolve any issues that arise.
3. Email Hosting by Fasthosts
Ideal for the small purse
Good value for money
Free domain with Exchange e-mail plan
Not the most powerful service
E-mail hosting can seem expensive, especially because large companies are constantly competing for the largest storage space for inboxes and files. This is great if you need it, but not so much for simple email users looking for a bargain.
When you sign up, you will receive five Mail Lite accounts with a small Inbox of 100 MB and a maximum of 10 MB attachments, as well as two Mail Extra accounts with 4 GB Inbox and attachment support of up to 15 MB. Both products grant you only webmail access. This is limited, but look at the price: only 2.60 USD (1.99 GBP) per month in the annual plan (at the time of writing you can get 50% off). If your users really do not need the gigabytes available elsewhere, the basic package of Fasthosts can be very useful.
Fasthosts also offers a more powerful Exchange e-mail product with a 50GB Inbox, access through the Outlook Web App, and even a free first year domain. The price is 5.8 USD (4.49 GBP) per month for 5 or more users with an annual contract. You can also choose a 100 GB inbox for 13 USD (9.99 GBP). Fasthosts continues to focus more on price than performance. However, if you only need a simple Exchange account, this adds value.
4. E-mail Hosting for Microsoft Office 365 Business Essentials
You get much more than just email hosting …
Support for large attachments
1TB of online storage via OneDrive
Tons of extras
Microsoft Office 365 is not just a powerful suite of productivity apps. It also provides a very powerful e-mail package that is charged for less money than some e-mail providers. This could make the service worth a spot on your shortlist.
Microsoft Office 365 Business Essentials provides support for 150MB attachments that are three times the size allowed by some premium competitors. 50 GB of storage per user (and a custom email domain address) means you can keep your messages for a long time and have 1TB of online storage in your OneDrive account.
Access to Office Online allows you to work with Word, Excel, OneNote, and PowerPoint documents in your browser. Plus, there are a number of business-friendly extras: calendars, online conferencing, intelligent search, workflow automation, and more.
If you do not have Office 365 yet, the Business Essentials price of $ 5 a month (for annual billing) is good value for money. However, if you are only interested in Business Class e-mail, Microsoft Exchange Online Plan offers 1 Exchange account for $ 4 per user per month in the annual plan.
5. Zoho Email Hosting
Offers a range of options with a free plan to boot
Beautiful free plan
Bundled office suite
The freebie offer is limited
With a free plan, you get 25 mailboxes with up to 5 GB per user, an attachment limit of 20 MB and webmail access. With a referral scheme, you can support another 25 mailboxes (at the time of writing, the referral program was not available due to a rebuild).
If that's too easy, the default plan includes IMAP and POP support, 30MB attachments and 30GB of storage, 5GB of file storage, and support for multi-domain work. This is more powerful than some of the premium competitors and includes the same productivity tools as the free suite, but costs only $ 3 per user per month and is billed annually.
Zoho's Professional Plan gives you 100GB of storage per user, 40MB of attachment, support for Active Directory groups, and more. It's yours for $ 6 per user per month (billed annually), not at all bad for the space and features you get. In addition, the Lite Plan is available with fewer features, but it will charge only $ 1 per user per month annually.
6. Liquid web e-mail hosting
Easy to set up with some nice extras
High quality anti-spam protection
To have convincing value
Some plans do not work that cheap
Liquid Web is probably best known for its comprehensive managed and dedicated server packages. However, the company also offers an interesting email hosting service at a possibly very reasonable price.
Note that you need to purchase LW Premium Web Hosting to use the email service. They do not sell it as an independent service.
The baseline default plan provides POP, SMTP, and IMAP access, supports 50MB attachments, and gives you decent 25GB of storage. With the ability to import contacts from Gmail, Outlook, and other applications, you can quickly adjust settings, use anti-spam protection with the high-quality Cloudmark technology, and set custom email filters and rules as needed ,
Liquid Web charges a flat fee of $ 10 per month for your account. After that, each standard mailbox costs only $ 1 more. If you need five or more mailboxes, this is very good value for money, especially given the high level of support offered.
The Plus Plan adds 30GB of cloud storage, mobile sync for contacts and calendars, and online editing of spreadsheets and documents. This includes a one-time service fee of $ 10 and $ 3 per box. This may be a very good deal if you serve a large number of people.
With a final Microsoft Exchange plan, you get 100GB mailboxes, ActiveSync compatibility, Active Directory support, and even get a free copy of Outlook.
The price of $ 10 a month is not quite as impressive as that of his cousins in the lower price segment. However, with Liquid Web, you can specify Exchange and Starter or Plus accounts in the same order. For example, you could have 10 starter mailboxes and two Exchange mailboxes for only $ 40 a month, and this also competes with well-known budget providers.
10 things to look out for in your next email hosting
If you want to host email accounts with your website, you should check out these email features before logging in.
Most hosting companies offer the option to host your own email (such as email @ yourdomain.com). Your package contains a number of e-mail accounts – usually between 1 and 10 for easy hosting.
You get access to your own email control panel to set up your accounts. There are two things you need to use e-mail: an e-mail server and an e-mail application. This can be an email client like Outlook or, alternatively, access to webmail like Gmail or Yahoo.
The E-mail server is a software that runs on the server and is constantly connected to the Internet. It receives and processes all e-mails sent to it and sends out all e-mails you have sent.
The Email Client is an app that runs on your PC, phone or tablet and allows you to send, receive, and organize your emails, such as: Microsoft Outlook. The client checks the mail server for messages and downloads them for display. It is a control panel for reading and writing messages.
The good news is that most e-mail clients can connect to most e-mail servers. You can even connect multiple e-mail servers to work with multiple e-mail accounts.
This allows you to access your business and personal e-mail from the same e-mail client. The most popular e-mail clients, such as Outlook, offer you more features (calendars, tasks, etc.) than using webmail.
Webmail is a web-based e-mail interface that can be accessed via a web browser. It is often faster and more convenient as it accesses the stored data more directly without the user having to download software locally.
Emails can be accessed from any device with internet access. E-mail protocols are a set of rules that allow the client to send the information to or from the mail server. Two of the most common email protocols are POP and IMAP:
1. POP (Post Office Protocol) Applications like Outlook use POP to download emails from the server to your computer and then delete them on the server.
Second IMAP (Internet Message Access Protocol) IMAP is more advanced than POP. IMAP stores e-mails on the mail server and can be retrieved by any client from any location, all using IMAP.
The mail data remains on the server as well as on your computer until you delete the mail. When comparing hosting packages, be sure to pick one with full IMAP support.
Exchange Exchange is the gold standard email protocol – the most expensive option of the three, but for a good reason. It's a Microsoft protocol that allows you to sync tasks like IMAP, but with the added ability to share contacts and calendars with employees.
If you can afford the extra cost (about $ 9.99 per month per post office box), you can take advantage of the advanced features and tools that you can use on the go.
You may also want to read our other shopping guides for hosting websites:
The price written on this page is true as the time it is written. It may change at any moment.